2017 - 2018 Reception Admissions
In accordance with Regulation 17 of the School Admissions Regulations 2012, admission arrangements must be formally determined by the responsible admission authority.
The Governing Body of Our Lady of Victories hereby formally determine the admission arrangements for the academic year of entry 2017/18. No changes were made to the admission arrangements from the previous year with the exception of statutory dates.
Admissions Policy for Reception 2017-2018
As a Catholic Voluntary Aided school, Our Lady of Victories Primary School aims to provide a Catholic education for all our pupils. At a Catholic school, Catholic doctrine and practice permeate every aspect of school life. It is essential that the Catholic character of the school’s education is fully supported by all families in the school. It is expected that all applicants desire a Catholic education for their child and will therefore give their full, unreserved and positive support for the aims and ethos of the school.
The Published Admissions Number (PAN) for the Reception class intake is 30. The governing body has sole responsibility for admissions to this school and intends to admit 30 pupils to the Reception class in the school year commencing September 2017. Applications are invited for September 2017 from families whose child reaches his/her 4th birthday between 1st September 2016 and 31st August 2017.
You should read the definitions contained in this policy to see which category your application is likely to fall into. In recent years, the school has been oversubscribed in category A3. It is, therefore, very unlikely that an application will be successful if it falls into category A4 or below.
In this policy, the following definitions shall apply:
Catholic: means a member of a church in full communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced for a child by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion with the Catholic Church.
Certificate of Catholic Practice: means a certificate given by the family’s parish priest (or the priest in charge of the church where the family practises) in the form laid down by the Bishops’ Conference of England and Wales.
Looked After Children: has the same meaning as in S.22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by them (e.g. children with foster parents at the time of making an application to the school).
Adopted: An adopted child is any child who has been formally adopted, having previously been in care and whose parent/ guardian can give proof of this.
A Child Arrangements Order: is an order under the terms of the Children Act 1989 s.8 settling the arrangements to be made as to the person with whom the child is to live. Children ‘looked after’ immediately before the order is made qualify in this category.
Special Guardianship Order: is an order under the terms of the Children Act 1989 s.14A appointing one or more individuals to be a child’s special guardian(s). A child ‘looked after’ immediately before the order is made qualifies in this category.
Christian: for the purposes of this policy means a member of one of the churches, affiliated to ‘Churches Together in Britain and Ireland.’
Qualified Teacher: is defined as a member of staff, who is a qualified full time or part-time teacher, and has been employed at the school for two or more years at the time of application and/or is recruited to fill a vacant post for which there is a demonstrable skill shortage.
9. Parent: is defined as the adult or adults who have legal responsibility for the child.
Sibling: is defined as the brother, sister, half or step-brother or sister, or adopted brother or sister resident in the same household who will be in attendance at the school in September of the year of admission.
Catechumen: means a child or parent who is a member of the catechumenate of a Catholic Church. This will be evidenced by a Certificate of Reception into the Order of Catechumens for a child aged 7 or over. For a child under 7 years of age it will be the certificate of the parent.
Eastern Christian Church includes Orthodox Churches, and is normally evidenced by a certificate of baptism or reception from the authorities of that Church.
Resident: A child is deemed to be resident at a particular address when he/she resides there for more than 50% of the school week.
Boundaries of the parishes: the parish boundaries are the catchment area for Our Lady of Victories and Our Lady of Mt. Carmel and St. Simon Stock. A copy of the map is attached to this policy and is published on our school website. Even if you already have another child attending the school, you must be resident within the boundaries of the parishes at the time of the application to qualify within category A3.
Whenever there are more applications than places available, priority will always be given to Catholic applicants in accordance with the Trust Deed of the Diocese of Westminster. Applications will be ranked using the criteria listed below.
A1. Catholic ‘looked after’ children and previously ‘looked after’ children, who have been adopted or made subject to child arrangements orders or special guardianship orders.
A2. Baptised Catholic children of qualified teachers at the time of admission as described in our definitions with a Certificate of Catholic Practice.
A3. Baptised Catholic children resident within the boundaries of the parishes at the time of application with a Certificate of Catholic Practice.
A4. Baptised Catholic children resident outside the boundaries of the parishes at the time of application with a Certificate of Catholic Practice.
A5. Baptised Catholic children resident within the boundaries of the parishes at the time of application.
A6. Baptised Catholic children resident outside the boundaries of the parishes at the time of application.
A7. Other ‘looked after’ children and previously ‘looked after’ children who have been adopted or made subject to child arrangements orders or special guardianship orders.
A8. Children of Catechumens and members of an Eastern Christian Church.
A9. Children from other Christian denominations whose application is supported either by a certificate of baptism or by a letter from their Minister of Religion confirming membership of the faith community.
A10. Children of other faiths whose application is supported by a letter from their Minister of Religion confirming membership of the faith community.
A11. Any other children.
Where the offer of places to all the applicants in any of the categories listed above would lead to oversubscription, the following will be applied within each category:
Exceptional Social, Medical, Pastoral Need
The Governing Body will give top priority where evidence is provided at the time of application of an exceptional social, medical or pastoral need of the child, which can only be met at this school. To demonstrate the need the governing body will require compelling written evidence from an appropriate professional, such as a priest, social worker or doctor to be provided at the time of application.
The attendance of a sibling who will still be a pupil at Our Lady of Victories when the applicant starts school will give priority to the applicant within a category.
Where there are more applicants in a criterion than there are places available, the balance of the places will be allocated by the use of an electronic random allocation system, which will be independently operated.
Apply to your home local authority (borough of residence) via the e-admissions system by completing the Common Application Form (CAF). Residents of the Royal Borough of Kensington and Chelsea can either submit the form online from 1st September 2016 at: www.rbkc.gov.uk or obtain the paper application form from the Local Authority. Proof of address will be checked and validated by the Home Local Authority for all applications.
Obtain the school’s Supplementary Information Form (SIF) from the school. Alternatively, download it from the school’s website or from the Royal Borough of Kensington & Chelsea’s website: www.rbkc.gov.uk. Submit the completed SIF along with the requested accompanying documents by 15th January 2017.
Complete a Certificate of Catholic Practice (CCP) if you are applying under criteria A2, A3 or A4. The CCP form can be obtained from the school or the school’s website or from the Diocese of Westminster website at www.rcdow.org.uk/education.
Parents/Carers should complete the top part of the CCP form and take the form to their parish priest (or the priest at the parish where they normally worship) for signature. It is the parent’s duty to ensure that the CCP is submitted to the school with the application. The priest will only sign this form if he knows you and agrees that you are a practising Catholic family. If you have been a resident in this country for over 6 months, the CCP should be signed by a priest in your UK parish.
For all other denominations the application must be supported by a baptism certificate or a letter from the Minister of Religion confirming membership of the faith community.
Notification letters will be sent out by your local authority on behalf of the Governing body on or about 18th April 2017 (Primary National Offer Day). Parents/Carers should accept or decline the place as soon as possible.
Unsuccessful applicants will be given reasons related to the oversubscription criteria listed above and advised of their right to appeal to an independent appeal panel.
Right of Appeal
If you are unsuccessful you may ask the Governing body for the reasons for the refusal of a place. Parents/Carers wishing to exercise your right to appeal should contact the school for an appeal form. The deadline for the submission of an appeal is 27th May 2017.
Change of Details
If after submitting an application any of the information given on any of the forms or documentation associated with the application changes, the Head teacher and local authority must be informed immediately. Failure to do so may prejudice the application. Misleading information or the omission of material information may result in disqualification, or the loss of a place after it has been offered, accepted or taken up.
It must be noted that an applicant’s placement at the school Nursery DOES NOT GUARANTEE A PLACE IN THE RECEPTION CLASS of the school. A fresh application has to be made under the usual procedure the following year.
In the event of oversubscription, it may be necessary, as set out in the Oversubscription Criteria, to use a random allocation system to decide which child/children should be offered the available place(s). The use of random allocation will be operated independently of the school.
In the case of multiple birth children the applicants will be treated as individual applications in the random allocation process. If only one multiple birth child is randomly selected when all the places available have been allocated, we will go above the PAN to accommodate the other sibling(s).
In addition to their right of appeal, unsuccessful candidates will be offered the opportunity to be placed on a zero numbered waiting list. This waiting list will be maintained in order of the oversubscription criteria set out above and not in the order in which applications are received or added to the list. Independent random allocation will be applied each time a place needs to be offered within the relevant category. Names are removed from the list after one year of no contact from the proposed date of admission. If an applicant wishes to remain on the waiting list after this period they must reapply through their local authority on an In-Year Application Form and also complete an updated School Supplementary Information Form.
Applications outside of the normal point of entry (Reception) must be made through the Local Authority Admissions Team on the In-Year Application Form. The school’s Supplementary Information Form (SIF) and accompanying documents must also be returned to the school. If more applications are received than there are places available, then applications will be categorised by the governing body in accordance with the admissions oversubscription criteria. When a place becomes available, the use of random allocation will be operated independently of the school. Names are removed from the list at the end of each academic year.
Fair Access Protocols
The school is committed to taking its fair share of children who are vulnerable and/or hard to place, as set out in locally agreed protocols. Accordingly, outside the normal admissions round, the governing body is empowered to give absolute priority to a child where admission is requested under any local protocol that has been agreed by the Local Authority and the governing body for the current school year. The governing body has this power even when admitting the child would mean exceeding the published admission number (PAN).
Reception Year Deferred Entry
Applicants may defer entry to the school up until statutory school age i.e. the first day of term following the child’s fifth birthday. Application is made in the usual way and then the deferral is requested. The place will then be held until the first day of the spring or summer term as applicable. Applicants may also request that their child attend part-time until statutory school age is reached. Entry may not be deferred beyond statutory school age or beyond the year of application, therefore applicants whose children have birthdays in the summer term may only defer until 1st April 2018.
Summer Born Children
If a Parent/Carer wishes his/her summer born child to start school in Reception in the September following his/her 5th birthday i.e. a child born between 1st April – 31st August being admitted to Reception at 5 years of age, they should make the school aware of this by writing a letter to the Chair of Admissions at the time of application. Parents must then submit an application in the normal way. This application will be treated in the same way as all other applications and there is no guarantee that an offer will be made.
Children Educated Outside Their Chronological Age Group (except Reception applications for summer born children)
Parents may apply for their child to be educated outside his/her chronological age group i.e. a year behind or a year ahead. Application should be made to the Chair of Governors at the time of application and any supporting evidence should be submitted at the same time. Governors will consider each case on its own merits and permission will only be given in exceptional circumstances.
Applications received after the closing date will be dealt with after the initial allocation process has been completed. If the school is oversubscribed it is unlikely that late applicants will obtain a place.
Pupils with an Education, Health and Care Plan (EHC)
The admission of pupils with an Education, Health and Care Plan (EHC) is dealt with by a completely separate procedure. (This used to be called a Statement of Special Educational Needs). Details of this separate procedure are set out in the Special Educational Needs Code of Practice. If your child has an EHC plan you must contact your local authority SEN officer. Children with this school named in their EHC Plan will be admitted.